CalypsoAI Platform Case Study
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Sourcing & Procurement
AI Security for Sourcing and Procurement
CalypsoAI secures sensitive procurement data, ensuring compliance and transparency throughout the sourcing process.
Procurement data, such as supplier contracts, pricing agreements, and purchasing orders, is highly sensitive and critical to business operations. Mishandling or exposing this data can lead to non-compliance, financial losses, and damaged supplier relationships. As AI tools are increasingly integrated into procurement workflows, ensuring the security of this data becomes even more essential.
The top three business cases our Sourcing and Procurement customers use Generative AI to address are:
- Supplier Risk Analysis: Generative AI models analyze supplier data to assess risk, helping procurement teams make informed decisions while ensuring that sensitive data is protected.
- Contract Lifecycle Management: AI streamlines contract creation, review, and management, ensuring that sensitive contract terms and pricing information are securely handled.
- Spend Analysis and Optimization: AI models analyze procurement spending patterns to identify cost-saving opportunities, while ensuring data privacy and compliance with sourcing regulations.
Key CalypsoAI LLM Enablement and Security Feature Suites used:
- Security and Compliance: Ensures the protection of sensitive procurement data, including contract terms, pricing agreements, and supplier information by preventing unauthorized access and ensuring compliance with procurement regulations
- Observability and Visibility: Provides transparency into the use of AI in procurement, with detailed logs of all interactions, ensuring full auditability of sourcing activities.
- Testing and Deployment Optimization: Streamlines development processes, accelerating model deployment and iteration to drive innovation and efficiency.
- API Integration: Seamlessly integrates with procurement platforms and AI tools, ensuring that sourcing and procurement workflows remain secure and compliant.
- Testing and Deployment Optimization: Streamlines the deployment of AI models in procurement, ensuring the safe and compliant use of AI tools for sourcing and contract management.
The Problem
Procurement teams frequently handle sensitive information like supplier contracts, pricing agreements, and proprietary terms. For example, an employee may input confidential contract details into a Generative AI tool to analyze or summarize the content, inadvertently exposing proprietary data to external systems. Without proper safeguards, this can lead to leaks of pricing data, violation of supplier agreements, and non-compliance with regulatory standards.
The Challenge
How could sharing procurement data with a Generative AI model expose confidential information? By including sensitive contract terms or pricing information in a prompt, a procurement employee may unintentionally share this data with a third-party AI system. Once the data resides on the AI provider’s system, the security of that system is uncertain. This can lead to a breach of supplier confidentiality, non-compliance with sourcing regulations, and potential financial repercussions for the company. Furthermore, this data could be included in the AI’s knowledge base, making it accessible to other users and compromising the organization’s competitive advantage.
The Solution
CalypsoAI provides a comprehensive solution for securing procurement data. Our customizable scanners are designed to detect and block sensitive information, such as supplier contracts, pricing terms, and proprietary procurement details, before they can be shared with external AI systems. Prompts containing such content are flagged, and users are alerted to revise their inputs before proceeding.
Additionally, CalypsoAI logs all interactions, including prompt content, sender, AI model, date, time, and scanner results, ensuring full auditability and traceability. This allows procurement teams to maintain compliance with sourcing regulations, protect their competitive advantage, and safeguard sensitive supplier relationships.
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